After Dark Bazaar - Vancoufur 2023

VF 2023 After Dark Bazaar Info & FAQ

The After Dark Bazaar is an NSFW-friendly variant of the Artists Alley held after hours on one night only. This event will take place on Saturday, March 4th, from 9:30pm -12:30am. If you have any questions or concerns please send your inquiries to vendors@vancoufur.org for more information.

What is the After Dark Bazaar?

The After Dark Bazaar is an adult-hours NSFW-friendly AA style vending event for artists, crafters and makers to show off their NSFW creations and wares freely without censorship. The entry to the AD Bazaar will be ID checked (18+) so vendors can freely show their NSFW products, unlike in the Night Market, Dealer’s Den, and Artists Alley where all NSFW work must be in a concealed, censored in a request only binder and ID must be taken at the table before such work is shown, as those spaces are meant to be family-friendly and SFW. This gives NSFW creators a space to sell their wares freely and show off their products in a way they cannot in the regular vending spaces.

Table Pricing and Dimensions

Full table – 6’x2′ $50CAD/One Night only

Sign up for here the After Dark Bazzar Reservations!

Rules

Be in compliance with the hotel rules at all times
Must be 18+ and provide a valid ID to prove it. Fake ID or attempts to enter the space as a minor will not be tolerated and will result in removal from the After Dark Bazaar. Repeated attempts to ignore this will be enforced as seen fit.
Vendors and Assistants must have their con badges visibly worn at all times inside of the After Dark Bazaar.
The consumption of drugs is prohibited in the con space – including the After Dark Bazaar.
Alcohol is permitted to be consumed in moderate amounts by attendees only. Anyone that is drunk and unsafe to themselves or others will be removed.
Vendors and Assistants are not allowed to handle business transactions if they are under the influence of drugs and alcohol.
Wares must be in compliance with the rules outlined in the “What can I sell in the dealer’s den?” section below.
Be kind and respectful to the staff, dealers, and attendees – if they don’t respect you back, contact staff.
Subletting, or renting your table is prohibited.
All sales at your booth must be legal in Canada and the province of British Columbia.
You are liable for the behavior of yourself and your Assistants while they are in the After Dark Bazaar.
You will be required to wear your mask at all times while within the market space

Failure to comply with these rules will result in disciplinary action, not limited to warning strikes, ejection from the After Dark Bazaar and loss of your table, loss (pulling) of your convention badge, banning from Vancoufur, contact of police, and potential legal action. Disciplinary actions are effective immediately upon issuance. Appeals for actions will be handled according to convention rules.

A Vendor who has their convention access (badge) revoked will also be ejected from the After Dark Bazaar without compensation. This applies to the primary owner of the table. Assistants who have their convention access revoked will not be allowed to enter or be in the After Dark Bazaar for the remainder of the event, under any circumstance. Having convention access revoked will also result in you being unable to access other convention spaces until such time as your badge is returned or next year.

What can I sell?

Vendors must sell only items that they are legally entitled to sell. Please be aware that if you have pirated, or materials that infringe copyright in an illegal manner we will require you to remove the items from your table. Failure to do so will result in being removed from the Bazaar.

It must be your Artwork, handmade items, and merchandise with your artwork/creations on them. You cannot resell merchandise or products you had no part in making. We require that vendors have items they created to sell, not just for advertising a product that does not exist yet or for demos (such as video games in development, or games in development). If you want to just advertise, or demo something, please contact us about alternatives.

NSFW items are permitted to be shown at your booth without the need to be concealed.

Please Note: Unfortunately, we are no longer allowing the sale of Food Items in the After Dark Bazaar to be in compliance with Hotel/Catering agreements and policy.

Vendors found in non-compliance with these rules will first be asked to rectify the problem. If on follow-up the problem persists, the vendor will be ejected from the After Dark Bazaar.

How to Reserve a Table in the After Dark Bazaar?

We will need to be provided with the following information to complete your After Dark Bazaar application:

You MUST already be registered to attend the convention.
Must be 18+ to purchase a table with a valid ID. No minors will be permitted into the After Dark Bazaar.
Desired listing name (For the Bazaar)
A detailed description of what you intend to sell.
Links to your website or hosted galleries with pictures of your products, if possible. Show us what you sell!
Contact Information.
If you are planning on having an After Dark Bazaar Assistant (NOT A TABLE SHARE) and who. Assistants may also be added AT the convention and will be provided with a way to identify them as an assistant.
Assistants MUST be 18+ and have valid IDs.
You need to fill out the form in full.

Subletting your table (receiving payment from another dealer for space at your table) is not permitted. Please apply separately if you intend to sell your wares. To facilitate faster setup and teardown each day, we request that After Dark Bazaar table displays not exceed 2′ in height (two cube display height), and not extend beyond the edges of the table.

Please note: Dealers from outside of Canada should also ensure that they comply with the requirements to sell their wares in Canada.

How do I apply for a table?

To apply for an After Dark Bazaar table, you will need to fill out Vancoufur’s Online After Dark Bazaar application. You will be sent an email when your application has been received. A separate email will be sent when your application is approved, declined, or waitlisted. You may also sign up on the day off if there are tables available by coming to the ADB market to sign up and pay for your table at 8:30pm Saturday.

Payment of fees is not due until the day of the con. You will pay for your table when you check in at the ADB assistant table to claim your space. Check-in will begin at 8:30 pm for ADB artists with reservations. Reservations will only be held until 9:30 pm, after which, tables will be sold first come, first served. Please note payment is CASH ONLY. You may not take your seat until you have paid. If you cannot make it to claim your table until after 9:30 pm, you MUST contact the vendor coordinator at vendors@vancoufur.org before 9:30 pm to let them know you will be late and how late you will be.

After Dark Bazaar FAQ

How are tables approved?

After Dark Bazaar tables are approved on a “First come First served” basis. They will be approved in the order received, as long as the applicant is REGISTERED. If an applicant is not registered, you will be asked to register, before we accept your application. Please note that you do not need to pay for your registration until your table has been approved, but you do need to be in our system. You will need to pay regardless for your registration though, so we highly advise you to take advantage of preregistration savings. Table fees are not collected until just prior to the Bazaar.

What happens if I don’t get a table?

After Dark Bazaar applicants who do not receive a table will be put on a waitlist, sorted by their time of application. If a table becomes available, waitlisted Vendors will be contacted in the order their name appears on the list.

If no response is received within two days, the table will be forfeited and the next applicant on the waitlist will be contacted, SO BE SURE TO WATCH YOUR EMAIL AND SPAM FOLDER. The waitlist is for table reservations only and does not carry over once the convention starts. There is also our Thursday Night Market (SFW) and Artists Alley(SFW).

How can I improve my chances of getting a table?

After Dark Bazaar tables are assigned on a First Come First Served basis, to registered convention attendees. To have the best chance of getting a table you should:

Make sure you are registered BEFORE the applications go live.
Be sure to be following our social media, and be aware of the exact time and date the application will go live. Set yourself a reminder.
Make sure you have the information required ready, including things like a gallery or social media links.

If you haven’t registered when you submit your After Dark Bazaar application, you will be given a link to the Vancoufur Registration site and asked to register. Your name will not be placed on the applicant’s list until you are registered to attend, however, you do not have to pay until you are accepted. You just must be in the system.

Payment of Registration and table fees is not due at this time but is required before you take your seat in the After Dark Bazaar.

Can I request a specific location in the After Dark Bazaar?

Unfortunately, we are unable to take requests for locations in the After Dark Bazaar this year.

Is electricity and/or Wi-Fi available?

We are unable to guarantee electricity or wifi will be available at After Dark Bazaar tables. If you are near an outlet, you may make use of it, but power bars are not permitted. If you are found to be using a power bar you will be asked to remove it.

What if I want to leave?

Leaving? Not a problem! Just make sure you inform the After Dark Bazaar check-in table that you’re leaving.

Closing up? Let us know at the check-in table that you are not returning. This lets us fill in that spot with the next person on our waitlist.

Taking a break? Let us know this too. So that we do not mistake your table as a spot to give away. We can also inform people that you are away, and will be returning later.

Please ensure you make arrangements for the supervision of your table during any breaks. You are responsible for the safety and security of your own merchandise, property, and personal belongings in the After Dark Bazaar.

I reserved my table, now what?

You should receive an email within a few days of filling out your application letting you know that we’ve received it. You will receive another email once it has been approved, denied, or waitlisted. Once you are approved for a table, the balance due will be shown on your Vancoufur registration.

What days is After Dark Bazaar open?

The After Dark Bazaar will be open Saturday this year and held in the Fraser room. Closing times may vary depending on the number of customers after 12 am.

After Dark Bazaar open time: Saturday – 9:30pm-12:30am

Is there a check-in/sign-up time?

We ask that everyone check in with the After Dark Bazaar Check-In desk starting at 8:30 pm. If you have not arrived by 9:30 pm your table will be available for any vendor who is waiting to take.

What if I miss the 9:30 pm deadline for my reserved spot?

If you do not arrive by 9:30 pm on the day of your reservation, it will be forfeited and sold to another vendor. If you are running late, please contact the Vendor Coordinator to let them know.

Can I put signs on the walls/tables?

If you wish to add signs, please ask the After Dark Bazaar Check-In desk for the proper tape, and assistance. We are guests and do not wish to destroy hotel property. If the signs are NSFW they will be confined to the Bazaar space only and removed after the Bazaar closes.

Signs and displays on top of tables must not exceed 24” or 61cm in height, and must not extend beyond the edge of the table. Signs may be attached to the front of tables as long as they do not touch the ground. Please speak to the Check-In desk for the proper tape.

Tablecloths are not provided. Tables are not against walls and will be freestanding, do not expect walls to put signs or display materials on.

If you are unsure about any signs or displays you want to use, ask the Artist Alley team, and they can help you.

I didn’t reserve my spot, will there still be tables available at the con?

We cannot guarantee that After Dark Bazaar tables will be available for purchase at the con, though we do try to keep a few available for last-minute vendor’s on the day of, we can’t make any promises. Priority will be given to waitlisted applicants. If any tables are available after the waitlist is exhausted, they will be made available.

What if all the spots are filled?

If you do not get your reservation in before the After Dark Bazaar fills up, your name will be placed on a waitlist. As soon a spot becomes available we will contact you. This waitlist is only for reservations, and will not carry over to the con. If you are interested in purchasing an After Dark Bazaar table at the convention, come to the After Dark Bazaar Check-In desk after 8 pm each night. Any unclaimed tables will be available for sale.

Is there anything else I should know?

There will be no refunds or transfers for paid tables.

I have more questions, how do I contact the After Dark Bazaar team?

If you need to contact the Vendor Coordinator, please email vendors@vancoufur.org and they will get back to you as soon as possible or you can join our Discord or Telegram and ask questions there directly to Con Staff.